- Standing Committee is defined as an ongoing committee. This organization shall have the following Standing Committees: (A) Constitution and Bylaws; (B) Finance; (C) Fundraising; (D) Membership; (E) Publicity
- A Project Committee is defined as a temporary committee with a specific task. A Project Committee shall cease to exist when its task is completed.
- For each committee, the President shall appoint a chairperson, and the chairperson shall choose at least two other committee members. Except for the Nominating Committee, the President shall be an ex-officio member (with voting rights) of each committee.
- The Standing Committees shall have the following responsibilities:
- Constitution and Bylaws Committee:
The Constitution and Bylaws Committee shall annually review the organizationís Constitution and Bylaws, and shall act in accordance with Article XIV of this document.
- Finance Committee:
The Finance Committee shall plan a budget, and with the Treasurer, plan the location of the organization's monetary accounts. In the fall, this committee shall submit a budget for the next calendar year to the Board of Directors for its approval, and then the budget shall be submitted to the general membership for their approval. The Treasurer shall be a member of this committee, but not necessarily the chairperson.
- Fundraising Committee:
The Fundraising Committee shall plan and implement programs, events and activities that bring money into the organization.
- Membership Committee:
The Membership Committee shall plan for the maintaining of current members, the encouraging of former members to rejoin, and the recruiting of new members. It may plan social activities to foster membership. The Corresponding Secretary shall be a member of this committee, but not necessarily the chairperson.
- Publicity Committee:
The Publicity Committee shall plan the organization's outreach to the community. Such activities may include, but are not limited to the printing of brochures and business cards, the maintenance of the organizationís website, the organization's presence on social media, and periodic correspondence with other organizations and persons in the community.
ARTICLE XIII: DISBURSEMENT OF FUNDS
- The funds of this organization shall be deposited in a financial institution
as approved by the Board of Directors.
- All financial obligations of the organization shall be discharged by check,
debit or credit card, or electronic payment issued by the approval of the
Board of Directors. All payments shall be made by the Treasurer or
another Authorized Officer designated by the Board of Directors.
- The organization shall pay for the President and Delegate to attend
required ACBNY Board of Directors and Annual State Convention
meetings. Such expenses shall include travel, registration, meals and
- The Treasurer shall be required to submit a report of all receipts and
disbursements at every general meeting.
- No assets of this organization shall inure to the benefit of any member
or Officer. No member or Officer shall receive payment for services
rendered the organization except as reimbursement for actual
documented expenses as authorized by the Board of Directors.
ARTICLE XIV: AMENDMENTS
- To amend this Constitution and Bylaws, the proposer of the amendment
must present said amendment to the chairperson of the Constitution and Bylaws Committee.
- The Constitution and Bylaws Committee shall submit the amendment
with its recommendations to the Board of Directors. The Board
of Directors shall make its own recommendations, which shall then be
submitted to the membership at a general meeting for their vote.
- All proposed amendments and recommendations to be submitted for a
vote at a general meeting must be furnished to all Active Members in
accessible format at least five days prior to the date of the meeting.
- Amendments may be adopted by a majority vote of the Active Members
present and voting at a general meeting of this organization. This is
subject to the provisions of the Article on Voting.
- Within one month of the adoption of said amendment, the
Corresponding Secretary shall send a copy of the amendment in
accessible format to all Active Members of this organization.
- The Constitution and Bylaws Committee shall be charged with an
annual review of this Constitution and shall incorporate into it the
amendments accepted during the past year.
ARTICLE XV: GENERAL RULES AND PROCEDURES
- All conflicts in general rules and procedures which are not otherwise
specified herein shall be resolved in accordance with Roberts Rules of
- A summary of all Board of Directors meetings and committee meetings
will be reported at the next appropriate general meeting.
- With the exception of the Nominating Committee, all Board of Directors
meetings and committee meetings are open to all members, except in
cases where the President or committee chairperson declares them to
be closed sessions. Only Board members and committee members
may vote at their respective meetings.
- Nonmembers may attend Board of Directors meetings and committee
meetings at the invitation of the President and committee chairperson
respectively. Only Board members and committee members may vote
at their respective meetings.
- General meetings shall be open to anyone who desires to attend.
- Whenever possible, all meetings shall be held in a place that is
accessible to all persons.
- Attendance shall be taken at all general and Board meetings of this
organization. Members shall be counted present at meetings if they
attend either in person, or remotely by teleconference.
- All members present at meetings, either in person or remotely by
teleconference, may vote on all issues. Members who attend remotely
cannot be guaranteed a secret ballot.
- A complete up to date list of all members in good standing shall be
maintained by the Treasurer and Corresponding Secretary.
- All members shall be notified of all general meetings at least five days
in advance in accessible format. All members shall be provided minutes
of all general meetings in accessible format as soon as possible after
- All Active Members must be notified at least five days in advance of
all meetings at which elections are to be held. This notification must
include a proposed slate in accessible format.
ARTICLE XVI: DISSOLUTION
In the event of the dissolution of this organization, all assets shall be transferred to a not for profit organization organized under Section 501(c)(3) of the Internal Revenue Code. The organization to receive these funds and assets shall be determined by a majority vote of the membership.
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